Event Registration: Organizer Training

What organizers must understand

1. Public registration vs internal review.
2. When to open and close registration.
3. How to approve, reject, and match users.
4. What Apply does and why it matters.

Recommended 20-minute training

Block A: Open registration (5 min)

• Open event detail.
• Enable registration.
• Copy link / show QR.

Block B: Review queue (7 min)

• Open review page.
• Explain states PENDING, APPROVED, REJECTED.
• Show approve/reject and user matching.

Block C: Apply + validation (5 min)

• Run apply for approved registrations.
• Validate participant count.

Block D: Failure scenarios (3 min)

• Registration closed.
• Wrong name/time.
• Approved entries without matching.

Operational checklists

Before opening registration

1. Event metadata (name/start/end) is correct.
2. Event is not completed.
3. Owner of review queue is assigned.

During signup period

1. Monitor pending queue continuously.
2. Process in batches (15 to 30 minutes).
3. Manually match unclear names.

Before event starts

1. Close registration when needed.
2. Resolve pending items.
3. Review approved entries without matching.
4. Run apply.
5. Verify final participant count.

Common mistakes

1. Leaving registration open too long.
2. Approving without checking matching quality.
3. Running apply without queue review.

Related documentation

• Event Registration: Workflow and Operations
• Events